Speakers and MCs for Events at ICE BSD

A programme at ICE BSD is usually more than one stage and more than one language. The venue in BSD is built for exhibitions and conferences at the same time: a hall talk, a booth demo, and a plenary that has to start while visitors are still on the show floor. Speakers, MCs and interpreters are three different bookings. Fees are on request and depend on the brief: days, languages, whether a host covers one stage or several, and whether interpretation needs a booth.

This directory covers Bali and Jakarta. ICE BSD sits in BSD, on the Jakarta side of the work we take. Start from the Jakarta directory, then separate the roles on MCs and hosts and interpreters. Send the dates and the stage plan in one request. Profiles do not name people, and they do not list a private phone number.

Stage formats at large exhibition venues

Name the stage before you name the person. A plenary in a hall needs a host who can hold a clock, introduce speakers and hand back to a chair. A booth stage on an exhibition floor needs a host who can restart a short demo every hour for a crowd that did not sit down at the beginning. An opening ceremony is a third shape: protocol, a short speech, a ribbon or a screen, then the floor opens. One script will not serve all three.

Write what the audience is doing. If they are standing, the segment has to be shorter than a seated keynote. If they are wearing headsets, the host’s lines still have to be written, because housekeeping is not the booth’s job. If the stage is open to a noisy aisle, say so. A host who has only worked a quiet ballroom needs that fact in the brief, not as a surprise at the sound check.

What belongs in the first note

• Which halls or booths, and which dates each one is live.
• Whether the audience is seated, standing, or walking past.
• The languages people need for an instruction, not only for a speech.
• Who owns the run of show: your producer, the organiser, or the exhibitor.

Hosting multiple stages at ICE BSD

Two stages at the same hour need two hosts. A person cannot open a hall and run a booth demo at the other end of the floor. If the stages are sequential, one host can move, but only if the walk, the costume and the script change are in the timings. Build that gap. Do not plan it as zero minutes.

Exhibition hosting is its own role. Exhibition and trade show stage host, Jakarta is the profile for booth programmes, stage talks, product demos and lucky draws across long show days. It is a role, not a named person. We keep a small set of vetted candidates and match them to the product and the audience. The fee is on request. A conference host from the MC list is the better match when the job is a seated programme with speakers and a clock.

Agree who briefs the host. On a multi-exhibitor day, every brand will try to add a line. One person on your side should be allowed to change the script. Tell the host that name. Otherwise the stage becomes a queue of last-minute slogans, and the next session starts late.

Interpretation for international exhibitors

Decide the format per session, not for the whole show. A plenary with two languages usually needs simultaneous interpretation: a booth or a quiet position, a clean feed, and headsets. A buyer meeting at a booth is usually consecutive: the speaker pauses, the interpreter delivers, and no booth is required. Whispering a hall is not a plan.

English with Bahasa Indonesia is the pair many Jakarta programmes start with. Simultaneous conference interpreter, Jakarta is the role for booth work, usually a team of two so they can rotate. Mandarin with English or Bahasa Indonesia is a separate role when Chinese exhibitors or buyers are actually in the sessions. Say the direction: who speaks, and who must hear the other language. The interpreters list is where those roles sit. Do not ask the stage host to interpret a technical paper between demos.

Send the glossary before the build day. Product names, standards and company names should be written down. An exhibitor who arrives with a new deck on the morning can still be interpreted, but the terms will be less exact. Mark anything that must stay in one language.

Scheduling speakers across days

A multi-day show is a sequence of short commitments, not one keynote stretched across the week. Put the opening and any flagship talk on the plan first, then the session speakers, then the booth slots. A keynote and a product demo are different briefs. Keynote speaker for international conferences is the role when you need a talk that sets the tone. Tell us the theme and what people should leave with. We shortlist speakers and the fee is on request. Other talks sit on speakers.

Leave slack between a hall session and a booth appearance by the same speaker. They need to get there, and the host on the second stage needs the name pronounced the same way. Share one run of show with every host and every interpreter. If a speaker is only confirmed for day two, do not print them on day one and hope.

Panels need a moderator, not only an MC. The host opens and closes. The moderator keeps the questions and the time. If you need both, say so. One person can do both only when the programme is short enough that they are not cueing a show and steering a panel in the same half hour.

Booking checklist

• Dates, halls and which stages run at the same time.
• Host role per stage: exhibition host or conference MC.
• Speaker roles, with the theme of any keynote.
• Languages and format: simultaneous, consecutive, or none.
• Papers: agenda, glossary, name list, and who may change the order.
• Call times, including rehearsal and the last show day.

Hold the people when you hold the halls. A large exhibition week is not the moment to discover that one host was asked to cover two stages. Send the checklist through the request form. The agency confirms availability and sends a proposal. Fees stay on request. They change if you add a day, a language or a second stage. Nothing on a profile is a rate, and nobody’s personal contact details are published.