Free Run-of-Show Builder for Events

How to use the builder

Add the event name, the date and the venue, then tick the languages the room will actually hear: English, Bahasa Indonesia, Mandarin, or a mix. Pick a template that is close to the day. Seminar, gala dinner, product launch, town hall and wedding reception each load neutral segment names and a suggested duration. They are a shape, not a rule for your room. Change any duration, rewrite a segment, and put a role in the on-stage column: MC, speaker, moderator, interpreter or banquet. Leave personal names out until that person has agreed to be on a shared page. The MC cue is the sentence the host needs. The AV cue is the instruction for sound or light. Drag a row, or use Up and Down, when the order changes. Add a row for a buffer or a walk between rooms, and delete a row you will not use. Print, copy as text, or reset from the buttons under the table. Print uses an A4 portrait page with the event name in the header.

Tips for realistic timing

Treat a duration as a limit, not a hope. A welcome that looks like two minutes on paper grows when a speaker adds a list of names. Put a short buffer before anything that depends on a kitchen, a film or a move between spaces, and give each award its own row if the room will wait for a name and a photograph. A transition is a segment too. The walk from a terrace into a ballroom in Bali, or from a lobby to a hall in Jakarta, takes minutes that a tidy agenda often pretends are free. If the start slips, decide in advance which courtesy line may shrink. Do not spend the question time, or a course, to catch up, unless that was the plan.

How an MC uses the run of show

The host needs one page: the order, the role on stage, the cue, and the language of each line. A usable cue is one sentence, such as thank the speaker and send the room to dinner. A paragraph will not be read while plates are moving or while a room is still finding seats. If you change a row on the day, hand over the new page. A message that contradicts the printed order is how two versions end up on stage. The language column tells the host which lines are repeated and which stay in one language. Repeating a short instruction is hosting. Rendering a full speech is a different job, and it should not be written as an MC cue.

When to add a moderator or interpreters

Add a moderator when a block is a discussion or a question period with more than one voice. The MC can open and close that block. The moderator keeps the turns and the boundary of what will not be answered in public. Add interpreters when some of the audience cannot follow a speech and you are not merely doubling a short welcome. Simultaneous interpretation needs a feed and receivers arranged with the venue or an AV supplier. This builder does not book that equipment, and it does not quote a fee. If the speaker must pause instead, add those minutes to the duration or the day runs long. When the order is clear enough to brief, request an MC and send the run of show with the date and the city, Bali or Jakarta.

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